Daily Archives: January 8, 2014
For a complete listing of job openings please visit web site at www.memphistn.gov.
THE CITY CHARTER REQUIRES THAT CITY EMPLOYEES MUST ESTABLISH RESIDENCE WITHIN SHELBY COUNTY WITHIN SIX (6) MONTHS FROM DATE OF EMPLOYMENT. PROOF OF RESIDENCE WILL BE REQUIRED AT THE TIME OF HIRE.
POSITION: BENEFITS SPECIALIST – (1 Opening) ANNUAL SALARY: $34,340.80 – $51,521.60; BI-WEEKLY: $1,320.80 – $1,981.60 Human Resources – Health/Wellness/Benefits J.O. #14-003
ESSENTIAL JOB FUNCTIONS: Works under the general supervision of the Benefits Operations Manager in a Benefits Call Center environment. Performs functions and tasks relating to the enrollment and orientation of employees/retirees into the City of Memphis benefits programs including, but not limited to, health, life, dental, vision, flexible spending account (FSA), short term and long term disability insurance. Performs a wide range of complex personnel technical support functions that require attention to detail and the ability to focus on multiple tasks within stringent timelines. Processes, enters and maintains new and current employees/retirees enrollment information related to qualified life events (QLEs) in the personnel and payroll systems including updating benefit deductions. Prepares notifications and direct bill statements of insurance costs for employees/retirees. Verifies bill statements received to ensure payment is credited to the appropriate account or that coverage is terminated as necessary. Researches, interprets, and applies current and pertinent codes, laws, rules, and state/federal regulations to all benefits programs. Complies with fiscal controls and program information regarding employee benefit assignments. Acts as a liaison between employees/retirees, third party vendors or insurance carriers to resolve problems or answer questions. Interacts and communicates in a professional manner with management, staff, employees/retirees, vendors and providers. Mails and forwards appropriate documentation and forms to employees/retirees and/or insurance companies to complete the enrollment or change process. Scans and maintains all documents sent and received into employee/retirees computer files and indexes through data imaging as directed. Assists in the coordination of various health and wellness programs including open enrollment. Prepares, processes, responds to, and distributes various correspondences and documentation, such as COBRA notices, to appropriate parties/individuals. Assists in the benefits exit process.
1. Performs additional functions (essential or otherwise) which may be assigned.
TYPICAL PHYSICAL DEMANDS: Must be able to communicate clearly both verbally and in writing. Requires the ability to operate general office equipment such as a personal computer and telephone. Requires the ability to lift and carry objects such as bunches of files weighing up to 15 lbs.
TYPICAL WORKING CONDITIONS: Work is performed in an office environment.
MINIMUM QUALIFICATIONS: High School graduate or equivalent and six (6) years increasingly responsible experience in data processing and customer service to include experience related to group employee benefits and/or health insurance programs or a bachelor’s degree in Business or Public Administration, Human Resources, or a related field and two (2) years increasingly responsible experience in data processing and customer service to include experience related to group employee benefits and/or health insurance programs; or any combination of experience and training which enables one to perform the essential job functions. Must have experience working independently with confidential information. Experience utilizing Oracle systems preferred.
HIPAA REQUIREMENT: All employees who have access to health information which requires confidentiality procreated by the HIPAA Privacy Rule are required by the Rule to receive training so that they have an understanding and knowledge of both the Privacy Rule that corresponds to their job responsibilities and of the health plan’s policies and procedures that impact on their job duties. Training on the requirements of the HIPAA Privacy Rule and the plan’s health information policies and procedures under the direction of the plan Privacy Officer must be completed within the initial six (6) months as a condition of continued employment. Employees who violate the requirements of the HIPAA Privacy Rule will be subject to disciplining action up to and including termination.
POSITION: SENIOR ACCOUNTS PAYABLE TECHNICIAN – (1 Opening) ANNUAL SALARY: $31,220.80 – $46,508.80; BI-WEEKLY: $1,200.80 – $1,788.80 Finance/Accounts Payable J.O. #13-190-R1
ESSENTIAL JOB FUNCTIONS: Works under the general supervision of the Accounts Payable Supervisor. Assists with training and directing daily activities of the Accounts Payable Technicians; monitors and reviews contracts and payments for proper documentation and authorization; processes City financial obligations; reviews and prepares data for Accounts Payable Technicians to process; verifies available funds in the financial system including encumbered line, service center, account and contract balance; works with various divisions to assist in resolving contract, purchase orders and check request discrepancies; assists Purchasing Department in monitoring and tracking new contracts and changes to existing contracts; processes retainage payments based on established policy and contract; posts payment amounts to the Retainage Control Record, and releases retainage payments based on pre-final or final contract payment; converts retainage to certificate of deposit or escrow accounts, forwards appropriate information to the bank and reconciles quarterly the account balance with Accounting Department and bank; maintains vendor information and research discrepancies; establishes and makes requested changes to petty cash accounts; audits travel expense reports to ensure compliance with the City of Memphis’ Travel Policy; posts travel journal entries; distributes American Express card applications to authorized employees and maintains record of accounts and card numbers; reconciles American Express statements monthly and prepares the check request for payment; performs monthly field audits and reconciliation of petty cash funds; processes authorized journal entries relating to Accounts Payable; prepares various reports and spreadsheets.
1. Performs additional functions (essential and otherwise) which may be assigned.
TYPICAL PHYSICAL DEMANDS: Must be able to communicate both verbally and in writing. Requires the ability to operate a personal computer, telephone, photocopier and calculator.
MINIMUM QUALIFICATIONS: Three (3) years of college with at least four (4) courses in Accounting and two (2) years of accounting or related experience required or any combination of education, experience and training which enables one to perform the essential job functions.
POSITION: FINANCIAL ACCOUNTING ANALYST – (1 Opening) ANNUAL SALARY: $52,603.20 – $81,016.00; BI-WEEKLY: $2,023.20 – $3,116.00 Finance/Accounting J.O. #13-120-R1
ESSENTIAL JOB FUNCTIONS: Works under the direction of the Deputy Comptroller-Accounting to serve in a lead capacity performing accounting, financial, and budget-related reporting (internal and external) and analysis related to assigned funds. Uses the ability to problem solve, multi-task, prioritize, and communicate effectively to provide guidance and assistance to assigned lower level professional staff including planning assignments, monitoring progress, and reviewing work. Leads and performs reconciliation functions necessary for the maintenance of the accounting system and recommends modification of procedures on systems. Oversees and participates in compiling, analyzing, and preparing financial information for proper general ledger accounts and sub-systems entries utilizing a thorough knowledge of the fundamental doctrines, theories, principles, and terminology of basic accountancy. Verifies postings of transactions to the general ledger system, including transactions from other systems. Assists external auditors with annual audit and prepares financial reports for internal and external use (including the Comprehensive Annual Financial Report and Single Audit Report). Makes closing and adjusting entries. Audits journal entries prepared by other departments for accuracy and sufficiency of funds. Enters actual and budget transactions to the accounting system and provides financial information and reports using automated accounting and budgeting system. Oversees and participates in reconciling general ledger account balances and records month-end and year-end transactions. Develops financial reports for budgeting, forecasting, trending, and results analysis. Records, classifies, and summarizes financial transactions and events in accordance with generally accepted accounting principles. Interprets financial transactions and events for users who must make economic or business decisions.
1. May assist internal auditors with various audits and division personnel with coordination and compilation of assigned divisions’ Operating and Capital Improvement Projects (CIP) Budgets.
2. Performs additional functions (essential or otherwise) which may be assigned.
TYPICAL PHYSICAL DEMANDS: Primarily desk work. Requires the ability to communicate clearly, both verbally and in writing with management, staff and external auditors. Requires the ability to use general office equipment, such as personal computers, calculators and telephones.
TYPICAL WORKING CONDITIONS: Work is performed in an office environment which involves contact with staff.
MINIMUM QUALIFICATIONS: Bachelor’s degree in Accounting, Finance or closely related field; five (5) years of professional general accounting experience or three (3) years of professional accounting experience with a public accounting firm, with one (1) of the years in a lead/supervisory capacity; or any combination of experience and training which enables one to perform the essential job functions. Must have experience utilizing computer skills in Microsoft Word, Excel, Access and PowerPoint software. May be required to complete accounting skills and/or office software proficiency assessments as designated by Human Resources. Governmental, non-profit, or grant accounting experience preferred. CPA preferred.
NOTE: Before applying, please update your profile through your “My Account” screen (address, employment history, education, etc.) to ensure the most current and accurate information will be considered. Please note that incomplete applications may not be considered. You may be contacted via email regarding your application.
*Closing date January 17, 2014*