Administrative Assistant – Breath of Life CCC

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JOB POSTING

Posting Date:  11/1/17
Job Title:  Administrative Assistant
Job Status:  Full-time
Department:  Administration
Closing Date:  Until Filled

Job Summary

  • Administrative support: performs a wide variety of administrative duties to support the work of the executive and staff
  • Meeting and Travel Coordination: schedules and coordinates meetings, appointments, and trips for the executive and staff
  • Schedule/Facilitate meetings, maintain recordings and agenda
  • Correspondence and File Management: Prepares a variety of correspondence, memoranda, reports, statistical reports, and other materials. Establishes and maintains efficient filing systems for departmental and confidential materials
  • Strategically and diplomatically track deadlines amongst various departments and ensure completion
  • Ensure that the executive is prepared for upcoming obligations, events, meetings, and deliverables
  • Look ahead to the next day, week and month to anticipate needs, resolve conflicts and ensure adequate preparation
  • Field incoming calls, emails, meeting and call requests, new matters and other communications that need response; assist with delegating incoming matters

Qualifications

Bachelor of Business Administration, Management, Organizational Development or other related fields

5 years of progressive office administrative experience

Knowledge/Skills/Abilities

  • Strong interpersonal communication skills; written and verbal
  • Must be proficient in Microsoft Office program (Word, Excel, PowerPoint, and Outlook) and other programs as indicated in the specific function within the department
  • Ability to understand and compose moderately complex written materials
  • Ability to type at a moderately high speed (55-65 wpm)
  • Ability to work without close supervision, exercise independent judgment, and communicate effectively with high-level personnel where tact, diplomacy, and good judgment are essential
  • Ability to organize multiple tasks and projects and maintain control of workflow
  • Ability to operate standard office equipment
  • Demonstrate and carry out the Mission, Vision, and Values of BOLCC
  • Maintain confidentiality of information received and communicated
  • Skill and proficiency in oral and written communication including spelling, grammar, punctuation, and composition
  • Problem assessment and problem-solving skills
  • Highly organized; strong attention to detail and accuracy
  • Demonstrate organizational skills with ability to set priorities and meet deadlines
  • Flexibility and Adaptability
  • Prioritizing, Planning and organizing

To Apply for this Position

Email Resume to:  Personnel@bolcc.org

Applications Accepted:  Tue. – Fri. 9:00a – 3:00p

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