Category Archives: Clerical & Administrative

Administrative Assistant / Receptionist-Loving Arms, LLC

Company: Loving Arms, LLC

Position: Administrative Assistant / Receptionist

Administrative Assistant -The Administrative Assistant will provide office services by implementing administrative systems, procedures, and monitoring administrative projects. The Administrative Assistant will serve under the supervision of the Executive Director.

Duties and Responsibilities
1. Provide complete support to the management staff
2. Schedule appointments for the Executive Director
3. Perform clerical tasks
4. Work as a liaison between the management staff and PCA’s
5. Sort and distribute incoming mail
6. Maintains confidentiality.
7. Prepare important letters that are circulated in the office.
8. Contact assigned staff to participate in mandatory training.
9. Works harmoniously with fellow employees, residential directors, house managers, family and friends of persons served to create an environment of caring, dignity and respect.
10. Primary phone coverage (first to answer all incoming calls)

Qualifications
 High School diploma
 Must have formal training in office procedures and use of office equipment.
 Ability to prepare and administer a budget.
 Proven ability to communicate verbally and in writing in a clear and concise manner, with the ability to direct and instruct.
 Proven ability to solve problems, make decisions, and use good judgment when dealing with critical incidents.
 Proven time management skills.
 Ability to meet deadlines within set timelines, sometimes short timelines and ability to multi-task.
 Proven ability to demonstrate flexibility and willingness to accept additional responsibility as the need arises.
 Good working knowledge and experience in Person Centered Planning and implementation.
 Knowledge of DIDD standards, State laws, and Loving Arms, LLC policy.

To apply for this position please send resumes to: jsoares@lovingarmsllc.com

Source: Choose 901 Jobs of the Week

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City of Memphis Job Openings

City of Memphis LogoCity of Memphis Openings

Apply online by going to https://www.governmentjobs.com/careers/memphistn?

Office Support Clerk                                       Police Services – Executive Administration
Office Support Clerk                                       Police Services – Communication Services
Vehicle Storage Services Manager           Police Services – Investigate Services
Parks Business Operations Manager       Parks & Neighborhoods

Appointed

Senior Business Services Coordinator     Finance & Administration

Printable Copy of Job Listings: City of Memphis Job Postings 11292017

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Recertification/Admissions Specialist – MHA

MEMPHIS HOUSING AUTHORITY JOB POSTING NOTICE

NOTICE TO APPLICANTS: Felony records will be reviewed and drug testing shall be required prior to employment. A physical examination limited to job-related necessity may also be required. Testing for some positions, oral and/or written, may be administered based on job-related functions.

POSITION: RECERTIFICATION/ADMISSIONS SPECIALIST
No. of Positions  (1)
DEPARTMENT: GENERAL SERVICES (Asset Management)
SALARY: $31,775.33
POSTING DATE: 12/5/2017 POSTING EXPIRATION DATE: 12/15/2017

Minimum Qualifications: Some college with job-related experience and training in fields of business or related area. Knowledge of and experience in public housing procedures are highly desirable. Must be familiar with basic office equipment. Must demonstrate the ability to work with all types of people. Must be familiar with computer operation including Excel, Microsoft Word. Must have good working knowledge of other governmental agencies. Must have caseload management experience. Must be able to perform basic accounting duties. Must pass interviewing pre-test (an exercise in Word and Excel).

TYPICAL DUTIES AND RESPONSIBILITIES:

  • Obtain and verify information regarding tenant income and files.
  • Process, complete and audit all recertification and income changes completing necessary paperwork and forms using basic accounting principles and in accordance with current Memphis Housing Authority and Department of Housing and Urban Development guidelines.
  • Coordinate all tenant recertification and conduct mass and individual briefing sessions with families.
  • Recommend tenants who fail to complete the recertification process in a timely fashion for lease cancellation with proper documentation.
  • Input certified tenant income and family data into centralized computer system and submit required change form to the accounting department.
  • Type letters, reports, memorandums, requisitions, etc., or related items as needed.
  • Perform related duties as assigned.

Applications or resumes may be filed at Memphis Housing Authority, 700 Adams Ave., Memphis, TN 38105, or email to djackson@mhanewday.com.

All application or resumes must reach the Authority before the close of business on 12/15/17.

MEMPHIS HOUSING AUTHORITY IS AN EQUAL OPPORTUNITY EMPLOYER:

Appointments will be based on merit as it relates to position requirements without regard to race, color, religion, age, sex, national origin or disability.

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Shelby County Govt. Postings

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https://jobs.shelbycountytn.gov

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by | November 28, 2017 · 9:38 AM

City of Memphis Job Opportunities

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Job Title: Chief Financial Officer – apply online by going to https://www.governmentjobs.com/careers/memphistn?

  • Job Type: Appointed 
  • Salary: Depends on Qualifications
  • Closing date: 12/15/2017
  • Location:  Memphis, TN
  • Job number: 2017-00673

As a member of the senior leadership team, the City of Memphis’ Chief Financial Officer “CFO” serves as a credible, knowledgeable and trusted resource to the Mayor and other senior leaders in providing financial strategic leadership and ensure proper enterprise fiscal management.

The CFO is responsible for the financial management of the organization, which includes budget analysis and management, financial modeling and reporting, cost benefit analysis, forecasting needs, accounting and treasury operations, and investment strategies. The mission of the City of Memphis Finance organization is to provide fiscal leadership, integrity, and superior finance services through prudent and efficient management of the City’s financial affairs. This includes offering quality, meaningful analysis, and financial perspectives necessary for enterprise decisions and strategic planning.

The CFO leads an authorized fill-time employee complement of 106 which includes Finance (84) and Information Technology (22) staff.

The CFO has ten direct reports.  This includes a: Finance Deputy Director, Comptroller, Sr. Purchasing Agent, Budget Manager, Investment Manager, Treasurer, Strategic Planning Manager, MWBE Director, Landmarks Manager and Chief Information Officer.

The new CFO will have responsibility for an annual revenue slightly in excess of $1.18 billion which is managed across six fund categories: general, debt service, enterprise, fiduciary, internal service and special revenue. With the property tax revenue being the largest single source of operating revenues. Also, the CFO is the Chairperson of the Pension Investment Committee, a non-voting member of the Sports Authority Board, and a TIF board member.

Job Title: Administrative Assistant (Promotional Only) – apply online by going to https://www.governmentjobs.com/careers/memphistn/jobs/1907279/administrative-assistant-promotional-only-executive-youth-services?pagetype=promotionalJobs

  • Job Type: Civil Service 
  • Salary: $35,030.84 – $52,540.80 annually
  • Closing date: 11/27/2017
  • Location:  Memphis, TN
  • Job number: 2017-00671

Works under the direction of a deputy director or other member of upper management in a city division to perform diverse administrative and secretarial duties, often of confidential nature.  May perform duties including, but not limited to, the following: independently proofread, edit, and/or prepare advanced written correspondence, presentations, charts, etc; create and edit complex reports; maintain manager’s schedule; monitor and organize vital correspondence of manager and respond when appropriate; greet and respond to phone calls and guests; and maintain various records and files.

 

 

 

 

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Filed under Accounting/Financial/Bookkeeping, Clerical & Administrative, Government, Job Listings, JobLINC, Management, Trainer, Manager, Lead, Supervisor

Kirby Pines Seeking Resident Services Coordinator

“Assisting resident with any needs or requests; process work orders; schedule housekeeping appointments; send service reminder notice to residents; take guest apartment reservations, and prepare guest packets.  Help with making, distributing and trouble-shooting electronic keys; take meeting room reservations; assist with special events; creating resident VIP cards; prepare gift certificates; and processing charges and credits.  Contacting vendors for service requests; relief for front desk receptionist; coordinate amenities and department request and services.  Must enjoy working with elderly; possess excellent communication, computer and phone skills, and the ability to multi-task in a busy environment.”

“This is a full time position: hours are from 7:30am to 4:00pm Monday through Friday.

“Applications & Resumes accepted in Human Resource Department Mon-Fri, 8:00A-4:30P, or send resume to 3535 Kirby Road Memphis, TN 38115

“Online at: https://kirbypines.com, Fax: (901) 365-9796, Email: srichmond@kirbypines.com

“EOE M/F/H/V

“Drug Free Workplace”

 

Source:  The Commercial Appeal. (2017, November 19). Localfieds. The Commercial Appeal, 176(323), p. 4C.

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Shelby County Government Job Opportunities

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by | November 17, 2017 · 1:00 PM

Regional Adjustment Bureau Job Fair and Collection Specialist Position

Regional Adjustment Bureau, Inc. (est. 1971), is a nationally recognized leader in receivables management industry.  Our Collection Specialists maintain a high standard of professionalism, adhere to client and industry compliance, while utilizing leading edge technology to locate and effectively negotiate debt resolutions with consumers.

We are currently seeking reliable professionals that are self-motivated and can adapt to change in a fast paced goal oriented environment. We offer competitive salary with unlimited bonus potential, a comprehensive benefits package, secured facilities and an atmosphere for growth.

Key Responsibilities:
• Handle a large volume of inbound/outbound calls in compliance with all federal, state, and local collection laws, regulations, and company policies to prompt and negotiate payment on delinquent accounts;
• Document collection system with collection activity
• Skip trace accounts effectively;
• Escalate and assist other team members with calls as needed;
• Successfully completes initial training and ongoing quarterly and yearly testing law reviews.
Skills & Abilities:
• Prior customer service, collections or call center experience a plus;
• Good organizational, time management and follow-up skills;
• Ability to professionally negotiate with consumers;
• Ability to learn quickly in a fast paced environment;
• Maintain individual and company goals

Minimum Requirements:
• High School Diploma or equivalent
• Ability to pass background check & drug screening

RAB is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Apply by attending the RAB job fair on November 16, 2017…

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Shelby County Government Job Opportunities

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Filed under Accounting/Financial/Bookkeeping, Clerical & Administrative, Government, Job Listings, JobLINC, Security & Law Enforcement

Family Safety Center Hiring for Navigator

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The Family Safety Center of Memphis and Shelby County, Inc. is a non-profit organization located in Memphis, TN, whose purpose is to effectively combine civil, criminal, health and social services in order to help victims of family violence.  We are seeking a part-time Navigator who is highly motivated to assist clients and process their individualized needs through the various services provided with partner agencies.  This position will report to the Client Services Manager and will be an integral part of the growth of the organization.

Job Summary:  Assists clients in accessing services from on-site partners that accommodate the individual needs of the client.  Performs intake procedures to efficiently and effectively process clients through the organization.  Provides consultation, case management and information, completes administrative records, performs client follow-up, assists with and participates in professional development activities and client community outreach.

To learn more about this job and to apply, click POSTING – NAVIGATOR PT

Application deadline:  November 28 2017

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Filed under Clerical & Administrative, Job Listings, JobLINC, Non-Profit / Social Services, Part-Time Jobs

Community Job Listings

HELP WANTED

  • Manufacturing, Gibson Guitars, 145 Lt. George W. Lee Avenue, Memphis (Apply in person)
  • Warehouse General Labor (Apply in person to Marquita at 200 Collins Street, 9 am – 2 pm)
  • Maintenance Techs, TruckPro (Email resume to tiffany.scurlock@truckpro.com)
  • Executive Assistant (Email resume to jperry@malsi.org)
  • Material Handlers, DHL, 5155 Lamar Ave., Memphis (Apply in person 8 am – 7 pm)
  • Warehouse, DSI (Call 345-6608)
  • Customer Support, AGI, 85908 Hwy. 51, Millington (Apply in person)
  • Construction Laborer (Apply in person at 4646 Poplar Avenue)
  • HVAC Tech (Need valid driver’s license, EPA certificate; Call 1-870-919-6540)
  • Welder (Apply in person 1800 Transport Avenue)
  • Auto Tech/Mechanic, Kar-Guard (Email resume to chuck.reed@kar-guard.com)
  • Insulation Installer (Apply in person at 4605 Damascus Rd., Memphis)
  • Warehouse (Need valid driver’s license; Apply in person at 155 US Hwy 72 East, Collierville)
  • Landscaping (Call Perry at 461-2036)
  • Warehouse Workers/Forklift Drivers, Ingram Micro, 3820 Micro Drive, Millington, TN (Apply in person)
  • Warehouse, Prologistix, 5425 East Raines Rd., Suite 11 (Apply in person)

FOODSERVICE

  • Pizza Cooks/Servers, 3 Guys Pizza Pies, 255 New Byhalia Rd. or 1014 N. Germantown Parkway or 9045 Hwy. 64 (Apply in person)
  • Cook/Server, The Grove Grill, 4550 Poplar Avenue, Memphis (Apply in person after 2 pm)
  • Dishwasher (Apply in person at 2736 Countrywood Pkwy., Cordova)
  • Servers/Hosts/Runners/Dishwashers/Bussers, Regina’s Cajun Kitchen, 60 N. Main Street (Apply in person 2 – 4 pm)

SALES/MARKETING

  • Retail Sales, Wizard’s, 1999 Madison Avenue (Apply in person)
  • Sales, Roadmasters, 8050 Singleton Ave., Millington (Apply in person)
  • Sales, Sunrise, 4605 South Houston Levee Road, Collierville (Apply in person)
  • Sales, Herbi-Systems, 7551 Corporate Cove East, Bartlett (Need HS Diploma of GED, valid driver’s license, computer skills; Apply in person)

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Filed under Building Maintenance & Construction, Clerical & Administrative, General Labor, Job Listings, JobLINC, Mechanic, Restaurant, Culinary, Cooking & Food Service, Retail / Sales, Warehouse, Manufacturing & Logistics

Ultimate Software Seeking Seasonal Production Service Representatives

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Company: Ultimate Software

Position: SEASONAL Production Service Representatives

Ultimate Software is seeking SEASONAL Production Service Representatives.  The Production Service Representatives will be responsible for processing a variety of printed tax materials. You will be part of a fast-paced and dynamic operations team responsible for printing millions of tax forms. The ideal candidate will have strong problem solving skills, the ability to troubleshoot and able to set priorities to achieve immediate operational deadlines. The Tax Form Service Representatives must have experience handling difficult or sensitive situations in a professional, timely, and thorough manner.

Here at Ultimate Software, we truly put our people first. We strongly believe in teamwork, and we encourage and trust our people to reach higher, learn more, and live up to their potential. Ultimate is ranked #1 on Fortune’s “Best Places to Work in Technology” for 2017 and #7 on the “100 Best Companies to Work For” list in 2017. Ultimate is also ranked #1 on the Fortune’s “100 Best Workplaces for Millennials” for 2017 and #5 on its “50 Best Workplaces for Diversity” list for 2016.

Two shifts are available:
1st  Shift: 4 PM to Midnight
2nd  Shift: Midnight to 8 AM

Essential Duties and Responsibilities: 
 Ensure the efficient operation of printing, sealing, shipping and quality checking tax forms
 Experience with handling confidential information
 Detail oriented
 Research, problem solve and expedite VIP print requests
 Ability to work in a fast paced environment

Required Qualifications/Skills:
 Must be available to work weekends and additional hours as-needed
 Must be able to follow instructions and thrive in a team oriented work environment
 Must be able to stand during the entire shift

Preferred Qualifications/Skills:
 Experience working in a print shop is a plus
 Experience using Microsoft Office products
 Experience using internet based software

Interpersonal Skills:
 Ability to multitask
 Work with tight deadlines
 Positive team participation skills

Education/Certification/License:
 High School Diploma or equivalent

For more information or to apply, click here

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Memphis Area Legal Services Seeking Executive Assistant

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Company: Memphis Area Legal Services

Position: Executive Assistant

Memphis Area Legal Services, a multi-faceted nonprofit community law firm in Memphis committed to equal access to justice for all, is seeking an energetic and highly motivated self-starter with excellent project management, organizational and administrative skills for the position of Executive Assistant.

This position reports to the CEO, provides high quality administrative assistance to the senior leadership team, serves as a liaison to the board of directions, oversees special projects and is the primary point of contact on all matters pertaining to the CEO’s office.

The Executive Assistant must have at least five years of administrative experience supporting senior leadership and/or an executive. Nonprofit and/or law practice experience is a plus. The candidate must have excellent oral and written communication skills; have transportation and the ability to exercise individual initiative and use discretion in handling confidential matters; the ability to work under pressure, interact with diverse individuals, and focus on different tasks simultaneously; excellent computer skills and a good working knowledge of Microsoft Office, including Word, Excel, and PowerPoint; strong dictation skills; and a full comprehension of office management systems and procedures. Bilingual is a plus.

Interested applicants are asked to send a cover letter and resume to: jperry@malsi.org. A full job description may be requested via email when submitting letter and resume. No phone calls please.

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City of Memphis Job Opportunities

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Apply online by going to https://www.governmentjobs.com/careers/memphistn

Job Title: Customer Service Benefits Specialist

  • Job Type: Civil Service 
  • Salary: $35,030.84 – $52,540.80 annually
  • Closing date: 11/20/2017 
  • Location:  Memphis, TN
  • Job number: 2017-00655

Works under the general supervision of the Retirement Programs Manager in providing customer service assistance to employees and retirees in the availability, enrollment and application of City benefits such as but not limited to, health, life, dental, vision, flexible spending account (FSA), short term and long term disability insurance.  Performs a wide range of complex personnel technical support functions that require attention to detail and the ability to focus on multiple tasks within stringent timelines. Processes, enters and maintains new and current employees/retirees enrollment information related to qualified life events (QLEs) in the personnel and payroll systems including updating benefit deductions.  Prepares notifications and direct bill statements of insurance costs for employees/retirees. Acts as a liaison between employees/retirees, third party vendors or insurance carriers to resolve problems or answer questions. Interacts and communicates in a professional manner with management, staff, employees/retirees, vendors and providers. Mails and forwards appropriate documentation and forms to employees/retirees and/or insurance companies to complete the enrollment or change process. Scans and maintains all documents sent and received into employee/retirees computer files and indexes through data imaging as directed.  May provide assistance to related City functions, including various health and wellness programs and open enrollment for benefits.  Prepares, processes, responds to, and distributes various correspondences and documentation, such as COBRA notices, to appropriate parties/individuals and third party
administrators.  Assists employees/retirees in the benefits exit process.

Job Title: Office Support Clerk (2 openings)

  • Job Type: Civil Service  
  • Salary: $26,692.12 – $39,228.80 annually
  • Closing date: 11/17/2017
  • Location:  Memphis, TN
  • Job number: 2017-00595

Works under the general supervision of an assigned supervisor in a city division to perform semi-routine clerical duties including applying detailed knowledge of departmental policies and procedures.  May perform duties including, but not limited to, the following: independently maintain and update data in various advanced software applications such as spreadsheets, databases, etc.; create and edit various reports; greet and respond to phone calls and guests; maintain various records and files; and proofread, edit, and/or prepare written correspondence, presentations, charts, etc

Job Title: Heavy Equipment Mechanic

  • Job Type: Civil Service 
  • Salary: $61,349.60 annually
  • Closing date: 11/20/2017
  • Location:  Memphis, TN
  • Job number: 2017-00616

Works under the general supervision of an assigned foreman/supervisor.  Analyzes malfunctions, repairs and maintains heavy equipment, such as but not limited to front end loaders, backhoes, excavators, bulldozers, etc.   Operates, examines, and repairs equipment including sweepers, compressors, generators, and small engines such as chain saws, etc. Dismantles and reassembles equipment, using hoists and hand tools. Examines parts for damage or excessive wear. Repairs or replaces defective parts, such as transmission and pumps. Fabricates parts by operating machines, such as shears, cutoff saw, welders, and drill press to cut and shape components to specified dimensions. Tests over-hauled equipment to insure operating efficiency. Directs workers engaged in cleaning parts and assisting with assembly and disassembly of equipment. Interprets blueprints and operation manuals to determine location, size and type of parts.

Job Title: Fire Payroll Specialist

  • Job Type: Civil Service 
  • Salary: $29,090.10 – $43,056.00 annually
  • Closing date: 11/20/2017 
  • Location:  Memphis, TN
  • Job number: 2017-00629

Works under the general supervision of the Administrative Support Services Coordinator and is responsible for maintaining the Oracle Human Resources Information System (HRIS)/ Financial system for the Fire Services Division.  Processes payroll forms to effect and/or adjust pay for overtime, out-of-rank, and incentive pay (college, longevity, hazardous duty) in compliance with the Memorandum of Understanding with IAFF, IBEW, AFSCME, and Desoto Lodge #3 and City policy. Enters bi-weekly payroll and time distribution to the City’s payroll system and updates the Oracle HRIS/Financial system with employee profile and job skills data. Performs payroll calculations such as salary increase incentive, overtime, and out-of-rank pay; and mileage. Verifies accuracy and keys distributed time for eight- hours and 24 hour employees into the City payroll system to ensure accurate payments and time reporting. Researches and resolves pay discrepancies and makes corrections as appropriate. Prepares and distributes personal- related reports for leave, out-of-rank, or other such data. Processes forms and paperwork for transfers, qualifications, and address changes; prepares documents, spreadsheets, and other written materials using various computer software applications.

Job Title: Public Safety Talent Supervisor

  • Job Type: Civil Service 
  • Salary: $68,061.86 – $100,391.25 annually
  • Closing date: 11/20/2017
  • Location:  Memphis, TN
  • Job number: 2017-00645

Works under the general direction of the Talent Management Officer to develop and implement strategies, processes, and plans for effective recruitment, hiring, professional development, and testing of Public Safety professionals within the City.  Plans, directs, and supervises staff to provide talent management activities within the Police and Fire Divisions. Designs, develops, and maintains the overall recruitment process of the City of Memphis Public Safety divisions. Implements best practices to align recruiting processes with division needs.  Seeks opportunities to integrate internal/external resources and improve data management.  Monitors labor legislations and ensures compliance with state and local labor requirements.  Creates and implements a selection matrix to optimize recruitment channels.  Develops and implements a social media communication strategy to recruit talent. Builds and maintains relationships with internal customers and external agencies.  Designs the Pathway programs for hiring high school talent into the Public Safety profession.  Develops relationships with colleges and universities to create a college recruiting program.  Interacts with community organizations to promote Public Safety positions.  Collaborates with Public Safety divisions to better meet current and future staffing needs.  Develops short and long term strategy plans for recruitment staff.  Develops and conducts a comprehensive training program to meet Public Safety service needs.  Evaluates staff and programs to measure their effectiveness.  Conducts interviews for managerial job positions as necessary.  Participates in preparing and tracking budgets related to personnel and capital needs for the divisions.  Prepares various financial reports as necessary.  Participates in various Citywide projects as required.  Attends meetings to promote Public Safety positions by driving to various locations throughout the City.  Develops and implements a lateral agency program by traveling to various cities for recruitment purposes.

Job Title: Emergency QA Manager (Promotional Only) – apply online at https://www.governmentjobs.com/careers/memphistn/promotionaljobs?

  • Job Type: Civil Service 
  • Salary: $60,365.24 – $93,558.40 annually
  • Closing date: 11/20/2017
  • Location:  Memphis, TN
  • Job number: 2017-00625

Works under the general direction of the Emergency Communications Administrator.  In managing personnel responsible for training and quality assurance programs. Creates develops, identifies and implements programs for Training and Quality Assurance. Evaluates the work performance of assigned staff. Develops programs that meets or exceeds minimum training standards recommended by the Tennessee Emergency Communications Board. Appropriates projects and oversees the training budget. Facilitates training reimbursement requests when State funding is available and applicable.  Provides work direction, assigns duties, evaluates work performance, and disciplines assigned personnel. Keeps abreast with federal, state and local regulations and best practices to communicate changes. Monitors the effectiveness of information systems and to receive, review and resolve request or complaints regarding efficiencies. Improves productivity and enhance effectiveness of processes of    the Standard Operating Procedures (SOP) Manual.  Verifies the Standard Operating Procedures (SOP) is up-to-date and all employees are notified when procedures are updated. Develops a Standard Operating Procedures (SOP) and training material for the shift Supervisors. Identifies and implements quality assurance program that meets or exceeds recommendations set forth by National Emergency Number Association (NENA)/Association of Public-Safety Communications Officials (APCO). Manages projecting annual cost associated with hiring, training and quality assurance systems and software. Provides testimony in court and at depositions regarding policy and procedures producing media by such as tapes of calls, radio transmissions etc. when properly summoned.

 

 

 

 

 

 

 

 

 

 

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Filed under Accounting/Financial/Bookkeeping, Clerical & Administrative, Government, Job Listings, JobLINC, Management, Trainer, Manager, Lead, Supervisor, Mechanic

Shelby County Government Job Opportunities

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by | November 7, 2017 · 9:29 AM