Tag Archives: administrative assistant

Job Fair – Bass Pro, Food & Beverage 3/22 & 3/23

Job Fair- Bass Pro Shop_1

Leave a comment

by | March 18, 2016 · 8:29 AM

Administrative Assistant-Mid-South Food Bank

Receptionist/Administrative Assistant

Reports To: President & CEO Status: Full-Time FLSA: Exempt  Hours: 8:30 a.m.– 5 p.m., M–F (overtime as needed)

Job Summary: Responsible for greeting visitors, handling telephone calls, processing incoming and outgoing mail, processing donation letters, maintaining board and employee documents/files, maintaining room and equipment calendars, providing administrative support for the CEO and management staff.

Responsibilities 

  • Greet visitors, answer and route telephone calls, accept and process food donations.
  • Sort incoming mail, separating any checks, distribute mail and checks, process outgoing mail for postage.
  • Proofread thank you letters and prepare letters for mailing; oversee volunteers in this task.
  • Maintain board of directors list, board packets, board minutes, board books and files; staff list, employee mail and fax boxes and forms files.
  • Maintain conference room and equipment sign-out calendar.
  • Maintain positive interpersonal relationships with donors, volunteers, agency representatives, visitors, management, staff and board of directors.
  • Prepare correspondence, memos, reports as needed for CEO.
  • Manage CEO’s time and calendar through efficient scheduling of internal and external meetings, conferences and travel.
  • Provide clerical support to management staff in assigned project based work.
  • Other duties as assigned.

Qualifications: 

  • Two years of college plus 2 years clerical experience, including multiple line telephone/switchboard.
  • Computer skills including advanced proficiency in Outlook, Powerpoint, Microsoft Word and Excel, including mail merge feature.
  • Ability to use standard office equipment.
  • Knowledge of good record keeping procedures and ability to maintain accurate records and files.
  • Excellent verbal, written, and interpersonal communication skills.
  • Organizational skills with attention to detail while keeping multiple projects moving forward.
  • Ability to type 50 words per minute with accuracy.
  • Professional and pleasant demeanor with all internal and external contacts.
  • Motivated self-starter who can anticipate needs and handle multiple tasks in a fast-paced environment under pressure-sensitive situations.

APPLY IN PERSON: 239 South Dudley St., Memphis, TN 38104. No phone calls, please. Or, Complete an online employment application by clicking: onlineemployment_application_fillable.docx and emailing it to: HR@midsouthfoodbank.org with “Employment Application” on subject line.

 

Leave a comment

Filed under All, Job Listings

Receptionist/Administrative Assistant – Mid-South Food Bank

midsouth_food_bank_logo_TWSHELSN

Job Title:                     Receptionist/Administrative Assistant

Reports To:                 President & CEO

Status:                         Permanent Full-Time

FLSA:                         Non-exempt

Hours:                         8:30a.m. – 5:00p.m. Monday –Friday

Some overtime as needed

 Job Summary:  Responsible for greeting visitors, handling telephone calls, processing incoming and outgoing mail, processing donation letters, maintaining board and employee documents/files, maintaining room and equipment calendars, providing administrative support for the CEO and management staff.

Responsibilities:

  • Greet visitors, answer and route telephone calls, accept and process food donations.
  • Sort incoming mail, separating any checks, distribute mail and checks, process outgoing mail for postage.
  • Proofread thank you letters and prepare letters for mailing; oversee volunteers in this task during the busy season.
  • Maintain board list, board packets, board minutes, board books and files, staff list, employee mail and fax boxes and forms files.
  • Maintain board room and equipment sign-out calendar.
  • Maintain positive interpersonal relationships with donors, volunteers, agency representatives, visitors, management, staff and board of directors.
  • Prepare correspondence, memos, reports as needed for CEO.
  • Manage CEO’s time and calendar through efficient scheduling of internal and external meetings, conferences and travel.
  • Provide clerical support to management staff in assigned project based work.
  • Other duties as assigned.

 Qualifications:

  • Two years of college plus 2 years clerical experience, including telephone switchboard.
  • Computer skills including advanced proficiency in Outlook, Powerpoint, Microsoft Word and Excel, including mail merge feature.
  • Ability to use standard office equipment.
  • Knowledge of good record keeping procedures and ability to maintain accurate records and files.
  • Excellent verbal, written, and interpersonal communication skills.
  • Organizational skills with attention to detail and ability to multi-task.
  • Ability to type 50 words per minute.
  • Professional and pleasant demeanor with all internal and external contacts.
  • Motivated self-starter who can anticipate needs and handle multiple tasks in a fast-paced environment under pressure-sensitive situations.

 MSFB Mission

  • Our mission is to fight hunger through the efficient collection and distribution of wholesome food, education and advocacy.

MSFB Vision

  • Our vision is creating a hunger-free Mid-South.

MSFB Values

  • Collaboration        Stewardship & Accountability           Innovation                   Integrity
  • Diversity               Urgency                                              Service                                    Respect

 

Revision Date:  January 6, 2013

 

All interested candidates must apply in person at the Mid-South Food Bank, 239 S. Dudley, Memphis, TN 38104.

 

 

Comments Off on Receptionist/Administrative Assistant – Mid-South Food Bank

Filed under All, Community Events/Social Services, Job Listings

Job Openings – AGAPE Child and Family Services

AGAPE-Employment Opportunity Announcements-121713 AGAPE-Employment Opportunity Announcements-121713_1 AGAPE-Employment Opportunity Announcements-121713_2 AGAPE-Employment Opportunity Announcements-121713_3

Comments Off on Job Openings – AGAPE Child and Family Services

Filed under All, Job Listings

Cook, Admin Asst, Case Manager – Barron Heights

barron heights

JOB TITLE:  Administrative Assistant

Description:

Under general direction, performs full administrative assistant functions of a highly responsible and confidential nature.

Primary functions:

May be required to perform the following and/or similar duties:

  1.  Performs all administrative assistant functions as required; schedule appointments;  reads incoming mail; coordinates and expedites supervisor’s flow of work,  initiates follow-up action, maintains records; assist in preparing annual and special reports; ascertains nature of business and direct visitors to appropriate person; screens all telephone calls; arranges travel schedule and reservations; plans conference and all in house meetings.
  2. Compose and /or types correspondence requiring individual judgment and other communications of a confidential nature;  files correspondence and other documents.
  3. Develops forms, bulletins, pamphlets, organizational  memoranda, and related items for organizational use.
  4. Complies, summarizes and analyzes reports; reviews reports for content and accuracy.
  5. Operates office equipment such as calculator, copier,  fax machine, postage meter, computer system w/WordPerfect, window, accounting/payroll software, phone system.
  6. Any and other duties assigned.

Minimum Qualifications:High school graduate or equivalent must have at least 30 wpm typing skills, minimum of three (3) years clerical experience required; or any combination of experience and training which enables one to perform the essential job functions.

Send resume to Keith Millbrook at 1385 Lamar Ave, Memphis, TN 38104 or

Fax:  (901) 728-5876    Email:  cavellm12@gmail.com

————————————————–

Barron Heights has an immediate opening for a Case Manager.

Position Status:  Part-time (20 hours/week)

Duties:  provide individual and group therapy and community-based case management to veterans in a residential setting, to include dually diagnosed residents.

Qualifications:

  • Must have bachelor’s degree in social services or related field.
  • Must maintain a valid Tennessee Driver’s License.
  • Training or   Experience in working with the homeless and/or displaced persons with  multiple issues.  Must have progressive experience in working with  individuals in an ambulatory or residential setting (optional).

Send resume to Keith Millbrook at 1385 Lamar Ave, Memphis, TN 38104 or

Fax:  (901) 728-5876    Email:  cavellm12@gmail.com

——————————————————-

Barron Heights has an immediate opening for a Lead Cook.

Position Status:  Full-time (40 hours/week)

Duties:  Plan and prepare menu, order supplies and stock them on shelves, keep records  and accounts, price items on menu, clean food preparation equipment and work  areas

Qualifications:  High School Diploma. Basic communication skills.  Ability to perform manual labor (up to 25 lbs).  Able to stand for long periods of time.  Able to work in cold/hot environments.  One year cook experience preferred.

Send resume to Keith Millbrook  at 1385 Lamar Ave, Memphis, TN 38104

Fax: (901) 728-5876 Email:  cavellm12@gmail.com

 

 

Comments Off on Cook, Admin Asst, Case Manager – Barron Heights

Filed under All, Community Events/Social Services, Job Listings

Job Opportunities with GM and LM

The Weekly Leader

LM-35-Years-Color

We’ve got a couple of great opportunities for driven and ambitious individuals looking to join our team over here at Leadership Memphis! Graduate Memphis is accepting resumes for the position of Director of Memphis Talent Dividend.  LM is seeking an operations coordinator to assist in administrative tasks, help manage day-to-day operations and support the staff in their duties. Read on for job descriptions!

View original post 179 more words

Comments Off on Job Opportunities with GM and LM

Filed under All, Job Listings

Shelby County Government Job Postings 8/30/13

Shelby Count Govt POSTING ALERT 08 30 2013 (2) Shelby Count Govt POSTING ALERT 08 30 2013 (2)_1

Leave a comment

Filed under All, Job Listings

Translator/Admin. Asst @ Community Legal Center

The Community Legal Center is now accepting applications from bi-lingual persons.  Interested parties should send resume to Translator/.Administrator Search,  Community Legal Center, 910 Vance Ave., Memphis, TN  38126 or e mail it to Marcelaclc@gmail.com.

 

 

COMMUNITY LEGAL CENTER

TRANSLATOR/ADMINISTRATIVE ASSISTANT

JOB DESCRIPTION

JOB SUMMARY: The Administrative Assistant/Translator works under the direction of the Executive Director to coordinate the office services, including intake, volunteer recruitment and placement; reporting; and record-keeping. The Administrative Assistant analyzes office systems and may create new systems or revise procedures to increase the efficiency of the office. He/she works with the Immigration Attorney to convert spoken and written languages one to another to enable communication between the attorney and his/her clients.

DUTIES AND RESPONSIBILITIES:

  • Coordinates intake process and schedules potential clients for clinics
  • Locates and compiles information for grant reports, board reports and other financial and operations reports.
  • Coordinates law students and undergraduate volunteers
  • Assists with special events planning
  • Screens Spanish speaking clients to be sure they are within the income guidelines and to determine the type of assistance needed
  • Coordinates volunteers who speak Spanish to assist with translation
  • Promotes the Community Legal Center in the community
  • Other duties as assigned

QUALIFICATIONS:

  • Two years of college or equivalent work experience
  • Good written and verbal communication and advocacy skills in both Spanish and English
  • Proficient in Word, Access, and Power Point
  • Ability to oversee a program

WORKING ENVIRONMENT

Office environment; evening or variable hours to attend clinics and seminars

CLASSIFICATION:    Non-exempt

SALARY RANGE: Salary depending on qualifications and experience

Leave a comment

Filed under All, Community Events/Social Services, Job Listings

Openings @ New Memphis Institute

News

Join Our Team! Immediate Openings With New Memphis

July 22nd, 2013

New Memphis Institute is seeking two dynamic individuals to join our team for the positions: Manager of Embark and Administrative Assistant.

The Manager of Embark is responsible for the operational success and expansion of New Memphis’ newest program designed for promising young talent in Memphis.

The Administrative Assistant is responsible for supporting senior team members with developing materials, correspondence, and scheduling.

Job Descriptions 

 

  • Manager of Embark- click here for full job description
  • Administrative Assistant- click here for full job description

 

 

We are looking to fill these positions immediately. Applicants should send resume and cover letter by Aug. 5th  to info@newmemphis.org.

 

Only candidates selected for an interview will be contacted. No phone calls please.

Leave a comment

Filed under All, Job Listings

Job Openings @ Agape

Agape Job Openings

Agape Admin Communique-Job Posting Annoucements-042613 Agape Admin Communique-Job Posting Annoucements-042613_1 Agape Admin Communique-Job Posting Annoucements-042613_2 Agape Admin Communique-Job Posting Annoucements-042613_3

Leave a comment

Filed under All, Community Events/Social Services, Job Listings

PT Admin Asst Opening @ Knowledge Quest

Knowledge Quest

Part-time Administrative Assistant Job Announcement and Description

Knowledge Quest, an urban based non-profit is seeking high-level administrative assistant.

Interested persons should submit: a cover letter, resume, salary requirements, and three professional recommendations to:  jscruggs@kqmemphis.org by April 3, 2013. No phone calls please.

Mission: To Vigorously Equip Youth to Maximize Their Potential through Intellectual and Character Development

Job Title – Administrative Assistant

Location:                Knowledge Quest Administrative Office in Memphis, TN, located at 590 Jennette Place

Status:                     Part-time Regular, Exempt/hourly Position

Reports to:              Executive Director

TERMS OF EMPLOYMENT: This is a grant-funded position and continuation is dependent upon resources.

TYPICAL WEEK:  9:00 am – 1:00 pm Monday – Friday; some Saturdays and evenings may be required.

JOB SUMMARY: Provides high-level administrative support by implementing administrative systems, procedures, and policies, and monitoring administrative projects of a multifaceted face-paced operation.  

ESSENTIAL FUNCTIONS: Duties and responsibilities include, but are not limited to:

Administrative

  • Maintains workflow by aassisting with all aspects of administrative management; implementing cost reductions; and developing reporting procedures
  • Maintain procedures manuals to ensure consistent performance of routines
  • Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Compose  business correspondence
  • Support the management of the volunteer and donor database
  • Check deadlines on incoming requests, put preliminary work in play, arrange essential mail in priority action order
  • Assist with maintaining executive director’s appointments/meetings calendar and when he chairs meeting; prepare agenda in advance, arrange meeting facilities, act as recording secretary; prepare action minutes
  • Maintain reception area by greeting visitors, screening for business purposes and arrange amenities as needed
  • Data management/tighten storage/retrieval systems; designs filing systems ( hardcopy and electronic)  and ensures that these systems are up to date 
  • Arrange travel, prepare itinerary, trip file, supplies, prepare expense report tools, and complete expense reports after trip
  • Other duties as assigned

Human Resources Support

  • Responsibilities may include screening telephone calls, scheduling interviews, researching the Internet to locate potential job candidates, scanning resumes
  • Assisting  staff with hiring, orientation, training and termination of staff, interns and volunteers 

MINIMUM QUALIFICATIONS:  At least a 1-year certificate program from a vocational college with training in Microsoft Office (Word, PowerPoint, Outlook, Publisher, Access, Excel, and Visio) and ten years of profession experience are required.  An Associate of Applied Science in Office Administration with five years of relevant experience is preferred.

PREFERRED SKILLS AND ABILITIES:

  • Flexibility, excellent interpersonal skills, project coordination experience, sensitivity to confidential matters and the ability to work well  with all levels of staff, business groups, and  benefactors
  • Clerical: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology
  • English Language: Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
  • Customer and Personal Service: Knowledge of principles and processes for providing customer and personal services. This includes customer  needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

 

Knowledge Quest’s policies, programs, practices and procedures for hiring and employment adhere to all Local, State and Federal laws.

 

Leave a comment

Filed under All, Community Events/Social Services, Job Listings

Admin Asst. Position @ Agape

Agape

JOB ANNOUNCEMENT POSTED March 6, 2013
Position Title: Development/Accounting Administrative Assistant (Full-time)
Location: Memphis, TN
Reports To: Director of Development & Director of Finance & Accounting
Position Closing Date: Open Until Filled

Agape is seeking applicants for a Development/Accounting Administrative Assistant position to perform administrative, financial, and clerical functions associated with agency development, accounts payable and receivable. The best candidate for this role will be shared between two departments and will split time for both areas…50% for Development and 50% for Finance. The ability to multi-task and manage critical priorities for both departments and be a team player is a must.

The Development/Accounting Administrative Assistant will possess a willingness to compute, classify, and record numerical data to keep financial records complete, will review invoices for accuracy and enter invoices for payment, process payable checks, mails checks, and file paid invoices. In addition, the Development/Accounting Administrative Assistant will assist with event data management, letter processing and other duties as needed.

Degree Requirement:
High school diploma (or equivalent) required. Training in accounting and bookkeeping skills preferred; two to five years of experience in a responsible position involving bookkeeping and accounting (or related); or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position. Candidate must be culturally sensitive with a passion for helping others. Must be computer literate. Must have a valid driver license and own a vehicle with proof of auto insurance.

FOR ALL POSITIONS: Send detailed résumé with references to: Agape Child & Family Services, Inc. Nichole Love, BBA, Office Administrator E-mail: Nichole.Love@AgapeMeansLove.org Or you may fax to: (901) 323-3640

Agape does not discriminate in employment opportunities or practices because of race, color, sex, national origin, age, disability or any other legally protected characteristic. Agape, however, is a religious corporation and as a result, the Agency has certain religious requirements for its employees. This is in compliance with applicable law since Agape is a religious corporation.

Leave a comment

Filed under All, Community Events/Social Services, Job Listings

Job Openings at Forest Hill Cemetaries

Forest Hill Cemetaries

Immediate Job opening for Administrative Assistant

Forest Hill Cemetery – East

2440 Whitten Road

submit resume to Teresa Nichols

tnich@stonemor.com

Pre-need Funeral and Cemetery Sales

Insurance licence a plus but not required . . . 

Forest Hill Cemetery – South

2545 E. Holmes Road

901-346-3251

submit resume to Teresa Nichols

tnich@stonemor.com

Leave a comment

Filed under All, Job Listings

Job Openings @ iTN Memphis

itn-memphis-full-logo

Employment Opportunities

Affiliate Executive Director

ITNMemphis™, an innovative non-profit with the mission to provide affordable, dignified, personal transportation service to seniors and the visually impaired, is looking for a full-time Executive Director to lead the organization during an exciting time.  ITNMemphis is a local affiliate of ITNAmerica, a rapidly growing national non-profit.

To apply for this position, please submit a cover letter, salary requirements, references and resume to: executive.director@itnmemphis.org. Deadline to apply is Feb. 2, 2013.
Position Summary

The Executive Director has primary responsibility for the operations of the senior transportation service and, under the guidance of the Board of Directors, for the economic sustainability of the non-profit corporation.  His/her primary responsibilities include operations and financial management, community outreach and public relations, volunteer recruitment, and fundraising.

Responsibilities:

General Administration and Governance

  • Schedule and staff all meetings of the Board of Directors and the annual meeting of the members; file or renew any annual reports or licenses with the State of Tennessee and any other responsibilities as described in the Corporation’s by-laws.
  • Serve Ex-officio on the ITNMemphis Board of Directors.
  • Carry out all policies set by the Board of Directors pertaining to the ITNMemphis operation, including human resources policies, employee training, and compliance with all relevant state and federal workplace policies.
  • Adhere to all of ITNMemphis and ITNAmerica policies and procedures as presented in the ITN Affiliation Agreement.
  • Accept and complete other tasks as assigned by the Board of Directors.
  • Support ITNAmerica research efforts.

 

Human Resources

 ·         Recruit, hire and manage all office staff and drivers as necessary to cover operations 24/7 including dispatching, customer service, and daily bookkeeping.

  • ·         Recruit and supervise qualified interns and file all reports as required by the participating school and funding agencies or organizations, locally or through ITNAmerica.

 Operations and Finance

 Efficiently manage the resources of the corporation so there is a sustainable balance of revenue from fares, rides from volunteers and fundraising dollars to cover expenditures.

  • Supervise ITNMemphis staff to organize and maintain records of all ITNMemphis business in the community, including membership, customers, business contacts, adult children and family connections, and all relationships through Community Outreach Programs, including the newsletter, web page and advertising brochures.
  • ·         Primary responsibility for the development of, and adherence to, the annual budget.
  • Primary responsibility for monthly, quarterly and year-end financial procedures and reporting.
  • ·         Primary responsibility to complete the key performance indicators monthly dashboard and analysis for action.
  • ·         Primary responsibility that all monthly personal transportation account statements and regular mailings, such as birthday greetings and the monthly billing news are completed and delivered in a timely manner.
  1. a.    Includes printing, production and mailing of:
    1.                          i.    Monthly account statements, including the Billing News
    2.                        ii.    Monthly member-rider birthday cards
    3.                      iii.    Affiliate is responsible for actual costs of printing and postage.
    4.                       iv.    Monthly Member-donor renewal solicitations
  • Primary responsibility for production and mailing of regular annual mailings for Volunteer Annual Statements.
    Primary responsibility for data entry into QuickBooks of volunteer reimbursement checks, as well as printing and distribution of the checks.
  • Supervise the dispatch office to assure that all aspects of the transportation service run smoothly, including the proper training, scheduling of, and communications with all drivers and dispatchers; the registration, repair, and proper maintenance of vehicles; the acquisition, operations and maintenance of all necessary communications equipment and technology.
  • ·         Supervise ITNMemphis staff to ensure that the data in ITNRides is accurately maintained, and that all computer equipment is in good working order.
  • ·         Assure that customer service needs and issues are addressed in a timely manner
  • ·         Assure that all customer requests for rides are covered, without limitation.

 Marketing and Communications

 Primary responsibility for the production and dissemination of press releases, fundraising letters, public service announcements and all social and traditional media activities, including the local quarterly newsletter and the ITNMemphis website.  Approval for all traditional media drafts should be run through the ITNAmerica Marketing department.

  • ·         Implement all ITNAmerica marketing programs (such as such as Ride & Shop, Healthy Miles, car donation and car trade), innovative payment plans, and local public relations and media connections. 

 Fundraising and Community Outreach

 

  • ·         Primary responsibility to assure that long and short term fundraising program development and goals are established and met, including the Annual Appeal, the Adult Child Membership Campaign, the Walk for Rides, grant writing, planned giving, community relationships, and any other campaigns or outreach efforts.
  • ·         Primary responsibility to assure good community relations, to engage and develop the Board of Directors, to cultivate, support and maintain corporate relationships and sponsorships.
  • ·         Engage in grant writing for special programs, as needed.

 

Volunteer Management

 Manage all aspects of the volunteer program, including recruitment, training, rewarding and scheduling.

  • ·         Primary responsibility to recruit volunteers on an on-going basis through public speaking, public service announcements or other similar forms of community outreach.

 

Safety and Training

 Assure that the work area and work practices focus on safety, including reports of all work related accidents via an incident report immediately and any possible work related safety concerns to the proper authority.

 Position requirements

  • Substantial management experience, business management experience preferred, transportation experience is not required
  • Bachelor’s Degree required, Master’s Degree preferred, or substantial experience managing a nonprofit organization
  • Strong written, technical and verbal communication an absolute must
  • Must be able to work without close supervision and to meet timelines
  • Ability to plan, organize, problem solve, and prioritize in a quickly growing organization
  • Ability to work with all ITNMemphis and ITNAmerica staff members
  • Highly organized and flexible in dynamic environment
  • Commitment to ITNMemphis’ mission and values

Compensation

Salary and bonus structure commensurate with experience.

 ———————————————————–

Affiliate Dispatcher/ Administrative Assistant

ITNMemphis™, an innovative non-profit with the mission to provide affordable, dignified, personal transportation service to seniors and the visually impaired, is looking for a full-time Executive Director to lead the organization during an exciting time.  ITNMemphis is a local affiliate of ITNAmerica, a rapidly growing national non-profit.

 

To apply for this position, please submit a cover letter, resume and references to: executive.director@itnmemphis.org by February 2, 2013.

 

Job Summary

The primary responsibility of the Dispatcher/Administrative Assistant is to efficiently organize and run the dispatch department, accurately manage ride information and rides. His/her responsibilities include scheduling telephoned rides from customers, accounting for all daily manifests, assigning rides to drivers and communicating with them during their shift.  He/she is responsible for developing and maintaining a good working relationship and rapport with volunteer drivers. His/her responsibilities will include but not be limited to supervising and scheduling drivers, making sure all rides are successfully completed, carrying out all policies relevant to the dispatch area, and the maintaining of records, correspondence, data entry, and vehicles. This is a Part-Time Position Reporting to Executive Director.

Principle Duties and Responsibilities

  • Duties and responsibilities incorporate those of the Dispatcher and Driver, as well as Administrative Assistance.
  • Under the general supervision of the Executive Director, the Dispatcher/Administrative Assistant is responsible for the supervision and scheduling of the Dispatch department.
  • The Dispatcher/Administrative Assistant will make sure all dispatching functions are performed accurately and professionally. He/she will maintain a current schedule.
  • The Dispatcher/Administrative Assistant will ensure that all new drivers and dispatchers are fully trained. The Dispatcher will work cooperatively to maintain and improve the efficiency and effectiveness of the dispatch department with regards to procedure and budget. He/she will assure that all paperwork and data entry is accurate and delivered on a timely basis.
  • The Dispatcher/Administrative Assistant is responsible for maintenance of the ITN fleet of vehicles. He/she reviews daily car check sheets, verifies that vehicles are washed, waxed, vacuumed and parked properly. He/she reports all maintenance issues for scheduling other than regular maintenance such as oil changes.
  • Accepts and completes other tasks assigned by the Executive Director.

Basic Requirements

Functioning within office environment, the position may sometimes be sedentary with range of motion necessary to complete all tasks. Vision to operate computers and read detailed instructions and reports necessary. Hearing and speech faculties for prolonged interaction with staff and public, on telephone, radio and face to face situations. Must be able to handle multiple priorities in a fast paced environment. The Dispatcher must also be able and willing to learn new computer systems quickly.

Minimum Knowledge, Skills and Abilities

 

  • Must have experience in a demanding and responsible public position.
  • Must have experience with computers, record-keeping and scheduling.
  • Must have excellent organizational skills and the ability to juggle priorities.
  • Must have excellent interpersonal skills and the ability to speak and write clearly.
  • Must have high school diploma or equivalent.
  • Must have a valid driver’s license, three years driving experience with no unexplained moving violations within the last three years.
  • Ability to work with all ITNMemphis and ITNAmerica staff  members
  • Highly organized and flexible in dynamic environment
  • Commitment to ITNMemphis’ mission and values

Compensation
This is a 20 hour per week position with starting wages of $10 per hour.

For more information, visit http://www.ITNMemphis.org.  We are an equal opportunity organization.
 

 

Leave a comment

Filed under All, Community Events/Social Services, Job Listings

Memphis Housing Authority Job Posting

Scan_Pic0001

Leave a comment

by | January 8, 2013 · 10:21 AM