Tag Archives: administrative assistant

WIN Hot Job

Attached is a quick turnaround opportunity…if you meet these qualifications, YOU MUST ACT QUICKLY!

 Admin Assistant Naval Branch Health Clinic                                                Rate:  $17.64/Hour

Skills and Knowledge Required

  • Knowledge of medical terminology
  • Knowledge of the Guidelines of the HIPPA  laws
  • Working knowledge of the Navy Medical Board process
  • Trained in the following software types; CHCS, AHLTA, EWSR, DEERS, TIPS, TRICARE and Network Referral Systems
  • Strong understanding of computer systems sufficient to work with various, MS Office applications (Word, Excel, and Access)
  • Type 40 WPM
  • Excellent oral and written communications
  • Capable of multitask in a fast-paced environment
  • Clerical duties not limited to: proper phone procedures, data entry, filling, medical documentation protocols.
  • Must have completed training as a general clerk and have at least 3 years of on the job experience.
    • Posses current American Heart Association Basic Life Support Certificate
    • Up to date on immunizations
    • Must pass national security background check
    • Pre-employment drug screen
    • Military experience a plus; military database experience required


Equal Employment Opportunity M/F/D/V

To apply:  Register at www.winrecruits.com, upload resume and enter Military–Admin Assistant in AdditionalInformation Box.  After doing so, email resume to Davida.cruthird@workforceinvestmentnetwork.com

NOTE:     Deadline to be considered for this position:  Friday, September 28, 2012

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MLGW Job Openings

Opening Date: July 10, 2012
Closing Date: July 20, 2012

Job Title: Drafter Detailer

Duties: Make detailed drawings from rough or general design drawings; and maintain/revise tracings and maps for electric, gas and water facilities.

Must have a valid driver’s license from state of residence.  Must have knowledge and skills in drafting.  Must successfully complete Placement (Group 001 “Drafters”)/Performance Exercises.

Works in office majority of time; occasionally outside under good conditions.  Subject to occasionally light lifting of block maps and large books.   

Candidates accepting Employment with MLGW must live and maintain their residence within the boundaries of Shelby County, Tennessee within six months of their employment date.  EOE M/F/D/V


Job Title: Computer Operations Specialist (Level I)

Duties:    Monitor, operate, control and set controls on various computer application schedules, multi-programmed and multi-processing computer and peripheral equipment; process/load input and output data; control/secure magnetic tapes; resolve technical/operational problems for internal and external customers; prepare/maintain data files and various records and reports; and maintain materials and supplies.

Associate degree in Computer Operations, Business Data Processing or Computer Science Technology or Associate degree with at least 12 hours college accredited programming/computer courses.  Must be able to operate, monitor and control electronic data processing equipment.  Must be able to lift boxes of cards, paper, forms, etc. and trays of cards 20 to 50 pounds.  Must have a valid driver’s license from state of residence.  

Works majority of time in the computer room; occasionally required to work on loading dock and driving in traffic.  Subject to normal hazards associated in computer equipment operations, medium lifting, climbing ramps/pushing carts while transporting computer forms, sitting/standing for long periods of time, stooping and bending, and eye fatigue.  Shift work required.

Candidates accepting Employment with MLGW must live and maintain their residence within the boundaries of Shelby County, Tennessee within six months of their employment date.  EOE M/F/D/V


Opening Date: July 13, 2012
Closing Date: July 27, 2012

Job Title: Administrative Assistant 3

Duties:    Provide confidential intermediate-level executive administrative/ secretarial assistance to the Vice President, CFO & Secretary-Treasurer; handle internal/external complaints, requests and inquiries; refer questions to other departments when needed; and prepare office reports.  
High school diploma or General Educational Development (G.E.D.) plus 2 years of college or business school with a major in Office Administration or related area and a minimum of 4 years experience as a Secretary; or a minimum of 8 years experience as a Secretary.  Must have successfully completed appropriate Clerical/Secretarial and Training Programs for promotional progression.  Must pass Division typing test of 50 w.p.m.  Must demonstrate Dictaphone experience.  Must have a valid driver’s license from state of residence.
Works in office under good conditions.  Subject to occasional kneeling, bending, stooping, crouching, reaching, light lifting and standing for long periods of time while filing and obtaining office supplies; and occasional eye fatigue and sitting for long periods of time while working on computer.

Candidates accepting Employment with MLGW must live and maintain their residence within the boundaries of Shelby County, Tennessee within six months of their employment date.  EOE M/F/D/V

Job Title: Electrical Maintenance Mechanic

Duties:    Repair, maintain and/or install electric motors, generators and control equipment.

Must have successfully completed Motor and Machine Repair Apprenticeship Program or equivalent experience and training.  Must have a valid driver’s license from state of residence.  Must successfully complete Color Blind I Test.  Must successfully complete Placement (Group 002 “Electricians”)/Performance Exercises and Physical Abilities Test (CGSIII).

Works inside and outside. Subject to the hazards of electrical shock, falls, climbing ladders, heavy lifting, working with rotary tools and in the proximity of machinery and equipment.

Candidates accepting Employment with MLGW must live and maintain their residence within the boundaries of Shelby County, Tennessee within six months of their employment date.  EOE M/F/D/V

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Administrative Assistant Position @ Friends for Life


Job Title:  Housing Administrative Assistant  Job Classification: Hourly/non-Exempt
Employment Status:   Full Time Percent of Time:  39 hours per week

Please note that all applications for Clinical Services Liaison will be reviewed for this position also.

Position Overview

The Friends For Life Housing Administrative Assistant will provide administrative support to the Housing Department as assigned.

Essential Components

Shelter Plus Care Program (S+C), Tenant Based Rental Assistance Program (TBRA), Short Term Rent, Mortgage and Utility Assistance (STRMU), Representative Payee (RP)

Essential Job Functions

Provide timely clerical support and program assistance to the Housing Department as assigned by the Director of Housing Operations.  Schedule and conduct inspections of properties within the Housing Department in conjunction with the Director of Housing Operations.  Notify tenants in writing, at least 24 hours in advance, of property inspections.  Maintain Housing Department files as directed.  Assist in monthly, quarterly and or annual review of Housing charts.  Document all maintenance requests in maintenance log, submit requests to Property Technician and copy to Director of Housing Operations.  File all completed maintenance request work orders.  Maintain maintenance request log and requests in orderly and up to date manner. Print out , submit and track monthly preventative maintenance requests. Maintain keys to all agency properties in secure lock boxes.  Use sign in/out sheet to track distribution/check out of any agency keys.  Coordinate with Housing Director as assigned, the scheduling of vendors for routing property services such as pest control, lawn care, etc. for agency properties. Compile and distribute monthly rent statements for Housing tenants by the 20th of each month. Receive and receipt rents for Housing tenants by the 5th of each month.  Track late rents, compile and mail late rent statements by the 6thth of each month.  Direct all receipts and transactions to the business office according to the SOP for rent collection.  Submit applicable subsidy report by the 5th of each month.  Submit applicable match report by the 5th of each month. Submit additional reports according to schedule as assigned.  Track recertification dates and mail recertification letters for S+C according to HUD timelines. Typing as assigned. Enter Surveys/Program Assessment data into CAREWARE weekly. Maintain Service Activity Log (SAL) binder on a daily basis. File progress notes, other documents submitted for housing program charts. Maintain all Housing program waiting lists, according to HUD guidelines. Issue Representative Payee checks and maintain proper documentation of check issuances.  Complete Service Activity Log (SAL) each time that representative payee activity is conducted.  Monitor supplies for Housing Department to prevent depletion of supplies.  Submit purchase orders to request additional supplies. Route client walk–in inquiries to appropriate housing personnel. Maintain and distribute Housing Department numbered request for assistance forms.  Issue vendor checks as requested. Issue bus tokens to Housing tenants as needed. Receive incoming orders for janitorial and office supplies in absence of environmental tech and property maintenance tech. Collect supportive services forms monthly for match report. Submit report of outstanding maintenance requests monthly. Mail maintenance surveys to Housing tenants within 48 hour of completed maintenance, track and file returned surveys.


Must have a high school diploma or GED equivalent. Must have intermediate to advanced computer literacy and skill level.  Must have ability to create documents in Excel.  Must have excellent organizational and recordkeeping skills. Must be able to multitask in a fast pace environment.  Must be able to complete assignments with accuracy and in a timely manner with minimal direct supervision.  Must be able to work well with all types of people.  Regular and predictable attendance is necessary.  Maintain confidential information and adhere to all policies and procedures regarding Protected Health Information(PHI) 

Other Skills/Abilities

The ability to communicate effectively.  The ability to work well in a fast pace environment.

Physical Demands

Extended periods of standing and sitting.  The ability to lift 20 -25 lbs as needed.  Extended periods of computer use.

Contact Information and Procedure:
Mail, fax or e-mail application and resume along with a cover letter highlighting in detail skills and experience. Applications can be obtained at the FFL office or www.friendsforlifecorp.org/employment

Email applications in Word or PDF only. Candidates will be selected for interviews on the basis of materials provided.  Not all candidates will necessarily receive an interview.  No telephone calls please. 

Deadline for applications is:  OPEN UNTIL FILLED, but priority will be given to those applications received by May 25, 2012

Send application materials to: 

Email:  gina.fortner@friendsforlifecorp.org

Mail:       Human Resources

                Friends For Life, 43 N. Cleveland St., Memphis, TN 38104

Fax:        901-272-7458                                                                      *Position contingent upon continued grant funding- EEO/AA

FFL Employment Application

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Receptionist/Administrative Asst Job Opening @ Mid-South Food Bank

Mid-South Food Bank


 Job Title:                     Receptionist/Administrative Assistant

Reports To:                 President & CEO

Positions Supervised:  None

Status:                         Permanent Full-Time

FLSA:                         Non-exempt

Salary Plan:                 Admin

Pay Grade:                  II

Hours:                         8:00a.m. – 5:30p.m. Monday – Thursday, 8:00 a.m. –noonFriday

                                    Some overtime as needed

Apply in person: 239 South Dudley, Memphis, TN 38104.  NO phone calls or emails please.


Job Summary:  Responsible for greeting visitors, handling telephone calls, processing incoming and outgoing mail, processing donation letters, maintaining board and employee documents/files, maintaining room and equipment calendars, providing administrative support for the CEO and management staff.


  • Greet visitors, answer and route telephone calls, accept and process food donations.
  • Sort incoming mail, separating any checks, distribute mail and checks, process outgoing mail for postage.
  • Proofread thank you letters and prepare letters for mailing; oversee volunteers in this task during the busy season.
  • Maintain board list, board packets, board minutes, board books and files, staff list, employee mail and fax boxes and forms files.
  • Maintain board room and equipment sign-out calendar.
  • Maintain positive interpersonal relationships with donors, volunteers, agency representatives, visitors, management, staff and board of directors.
  • Prepare correspondence, memos, reports as needed for CEO.
  • Manage CEO’s time and calendar through efficient scheduling of internal and external meetings, conferences and travel.
  • Provide clerical support to management staff in assigned project based work.
  • Other duties as assigned.


  • Two years of college plus min. 2 years clerical experience, including telephone switchboard.
  • Computer skills including advanced proficiency in Outlook, Powerpoint, Microsoft Word and Excel, including mail merge feature.
  • Ability to use standard office equipment.
  • Knowledge of good record keeping procedures and ability to maintain accurate records and files.
  • Excellent verbal, written, and interpersonal communication skills.
  • Organizational skills with attention to detail and ability to multi-task.
  • Ability to type 50 words per minute.
  • Professional and pleasant demeanor with all internal and external contacts.
  • Motivated self-starter who can anticipate needs and handle multiple tasks in a fast-paced environment under pressure-sensitive situations.

Apply in person: 239 South Dudley, Memphis, TN 38104.  NO phone calls or emails please.



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Job postings for Community Legal Center


JOB SUMMARY: The Administrative Assistant works under the direction of the Executive Director to maintain and organize the office, maintain the database, and perform clerical duties. The objectives of this position are to ensure the smooth operation of the CLC office, to present a positive image of CLC to the public, and to assist the Executive Director in running CLC. 


$                   With the ED, assess and implementCommunityLegalCenter’s office procedures

$                   Create a positive and professional image of CLC with telephone callers and other facets of the public with which the assistant has contact

$                   Answer client telephone calls if no volunteer is present

$                   Maintain the client and attorney databases

$                   Assist with the pro se clinic

$                   Other duties as assigned 


$                   Bachelor’s degree in business, social service, or related field or equivalent experience

$                   Working knowledge of Word, Access, and Windows

$                   Good written and verbal communication skills

$                   Interest in legal advocacy and public interest law


Office environment; flexible hours; some evening or variable hours to attend meetings and the legal clinic; pleasant working environment; work with staff and Board of Directors who are grateful for the help of assistants. 



JOB SUMMARY:  The Translator works under the direction of the Immigration Attorney to convert spoken and written languages one to another to enable communication between the attorney and his/her clients. 


Answers telephone calls from Spanish speaking clients.

  • Screens Spanish speaking clients to be sure they are within the income guidelines and to determine the type of assistance needed
  • Coordinates law student and undergraduate student volunteers who speak Spanish to assist with translation
  • Promotes   the Community
  • Other duties as assigned 


  • Two years college or equivalent work experience
  • Good written and verbal communication and advocacy skills in both Spanish and English
  • Proficient in Word, Access, Quicken and Power Point
  • Ability to oversee a program 


            Office environment; evening or variable hours to attend clinic and seminars. 

CLASSIFICATION:          Non-exempt 

SALARY RANGE:  Salary depending on qualifications and experience.

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Job Openings @ Greater Memphis Chamber of Commerce

Greater Memphis Chamber of Commerce Current Job Openings

Located in the historic Falls Building in downtown Memphis, The Chamber’s staff, including strategic partners from Memphis Light Gas and Water and Southwest Tennessee Community College, serves more than 2,200 member businesses with a variety of programs, services and initiatives that address every aspect of modern business recruitment, retention and development.

The listings below are positions currently available on the Chamber’s team:


The Greater Memphis Chamber is seeking an Administrative Assistant to assist the Executive Director/CEO and Director of Training with administrative support to efficiently and effectively carry out the function of providing assistance and guidance to clients in pursuit of quality initiatives.

Read More …



The Greater Memphis Chamber is seeking a Business Development Consultant to sell Chamber memberships, along with its programs and services to non-member businesses and existing members. This position is responsible for maintaining on-going relationships with member accounts to promote membership loyalty and renewals.

Read More …



The Greater Memphis Chamber is an Equal Opportunity Employer. 

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Admin. Asst. Job Opening @ Agape

 AGAPE Job Opening


Position Title: Administrative Assistant (Full-time)


Location: Memphis, TN


Program: Powerlines Community Network


Reports To: Director of Powerlines Community Network


Position Closing Date: Open Until Filled



Agape is seeking an


Administrative Assistant for our Powerlines Community Network (PCN) program. As the Administrative Assistant for PCN, this successful candidate must respond to a wide variety of routine and non-routine requests and demands. This position requires excellent communications skills and the ability to process information in an effective and professional manner. This position must provide superior secretarial, administrative, and organizational support. In addition to performing above-average administrative functions, this candidate must be able to assist in ongoing work and specific tasks. The Administrative Assistant

will be responsible for working on moderately complex assignments where experience and skills provide the basis for a significant amount of self-direction, including the ability to prioritize multiple work assignments. This person will ensure that the design of the agency’s client management system works properly. They may troubleshoot or elevate problems reported by users and by system monitoring and will be responsible to manage system security profile requests, password resets and deletes.



Degree Requirement


Associates Degree Preferred. Minimum of 2 years work experience in a professional office environment setting; Prior experience working in a related field with ability to maintain confidentiality and security required. Candidate must be culturally sensitive with a passion for helping others. Must have a valid driver license and own a vehicle with proof of auto insurance. Must be computer literate.



: Prospective candidate must pass computer skills test with 80% proficiency.


: Send detailed résumé with references to: Agape Child & Family Services, Inc. Nichole Love, A.A.S., Office Manager Nichole.Love@AgapeMeansLove.org P. O. Box 11411 – Memphis, TN 38111 Or you may fax to: (901) 323-3640 Agape is a non-profit Christian-based child and family serving ministry that provides services to more than 30,000 children and families annually in Memphis, West Tennessee, Arkansas and Mississippi.

Agape does not discriminate in employment opportunities or practices because of race, color, sex, national origin, age, disability or any other legally protected characteristic. Agape, however, is a religious corporation and as a result, the Agency has certain religious requirements for its employees. This is in compliance with applicable law since Agape is a religious corporation.


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Hiring Event at Shauna’s Preparatory Academy and Taylor’s Learning Center LLC 11/5/11

Hiring Event at

Shauna’s Preparatory Academy and Taylor’s Learning Center LLC

3885 Tchulahoma Road, Memphis, TN  38118 

Saturday, November 5, 2011

10:00 a.m. – 1:00 p.m.

      Positions Available

Director of Center – Requirements

  • Supervisory Experience
  • Knowledge of all regulations and procedures

Teachers – CDA Preferred

Administrative Assistant


Bus Drivers – CDL or F Endorsement

Bilingual Specialist – English must be second language


*Background Checks and Drug Tests will be required.*



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Admin. Asst. Job Opening @ MALS – Closing Date 9/23/11

Memphis Area Legal Services


MALS seeks an administrative assistant to provide secretarial support, answer telephones, and maintain filing and tickler system, schedule meetings and input case management data.  Must have excellent communication, writing and computer skills.  Associate degree. in Secretarial Science, Business or other related field with at least two years experience is required.  Excellent benefits, including 40l (K).  If interested, submit letter of interest and resume to:  Janese Perry, CFO/HR via e-mail at jperry@malsi.org. by Friday, September 23, 2011.  MALS is an EOE.

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