Tag Archives: Secretary

Membership/Finance Secretary -ATOP

Purpose of the Position

The Membership / Finance Secretary is a support position in the organizational functions of ATOP Congregation.  This position assists the Administrative Pastor in the physical operations of the church office and supports him/her in maintaining it in an efficient and pleasant manner. Areas of primary responsibilities are membership, contributions, bookkeeping, printing, and mailings. 

Key Responsibilities and Duties:


  • Support the Administrative Pastor, Senior Pastor, Staff Members and Volunteers in clerical tasks that may need to be accomplished as it relates to membership and financial reports.
  • Weekly data-entry of membership and visitors’ contribution. Post the weekly offerings to membership accounts and make these records available in printed form semi-annually and annually.  These individual records are to be organized for distribution to members on a semi-annual and annual basis.
  • Maintain current member information in the database, assign member numbers and prepare membership reports as required.  Keep membership records current when changes occur such as: marriage, address change, transfers, baptisms, deaths, etc.
  • Mail visitor, baptism, and new member letters as required.
  • Support the ministries leaders and volunteers in office tasks.
  • Backup Secretary/Receptionist by answering telephone and relay telephone messages to proper party. (If volunteer is not present). 

Contributions /Weekly Offerings

  • Post offering envelope receipts to individual accounts.
  • Submit Cash Receipts Sheet weekly to Administrative Pastor for receipt posting to Finance Module.
  • Print and organize Contribution Statements semi-annually and annually for distribution to members via bulk mail by sorting and labeling per post office specifications.


  • Process account payables for all companies (ATOP, Miracle Car Wash, NexLevel Youth, etc.)
  • Process payroll and pay all state and federal taxes
  • Make sure all accounting software is updated and perform daily back-up
  • Analyze and print tax reports for correct payment to Department of   Revenue for sales.
  • Submit all necessary information to CPA to prepare quarterly tax reports. Maintain file copies.

 Book Store/Miscellaneous Clerical Tasks

  • Work in bookstore, maintain inventory and process sales.
  • Handle the purchase of CDs and supplies for the media ministry.
  • Be familiar with and function within the guidelines of the church Policies and Procedures in order to advise other staff members, church members, volunteers, and visitors of ATOP.


  • Minimum two years of college with accounting courses plus 2 years of equivalent work experience or High school diploma with 5 years experience in accounting or related field; preferred experience with accounting software.

 Qualifications and Skills:

  • Good organizational, communication skills and interpersonal skills
  • Knowledge of Fair Accounting Principles
  • Desire to serve God through the ministry of finance
  • Ability to use Word and Excel and other accounting software
  • Knowledge of (or ability to learn) Shelby Systems software is required
  • Must be able to communicate with interpersonal skills and interact with congregation, church officers and staff in a positive and professional manner


  • The Church Membership / Finance Secretary report to the Administrative Pastor.


  • Prefer a committed Christian who is an active member of a church.  Membership at ATOP is not required.

 Hours and Compensation:

  • The Church Membership / Finance Secretary position is full time.  Compensation is based on qualifications and experience.  Benefits include Paid Time Off (PTO) and holidays.   

Company Name

  • Anointed Temple of Praise Outreach Ministries, Inc.

Job Location

  • 3939 Riverdale Road, Memphis, TN 38115

Application Closing Date

  • June 20th

Contact Procedures

  • All applicants should email their resume and cover letter to Tiffany Richmond, Administrative Assistant at admin@anointedtemple.org 

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Translator/Admin. Asst @ Community Legal Center

The Community Legal Center is now accepting applications from bi-lingual persons.  Interested parties should send resume to Translator/.Administrator Search,  Community Legal Center, 910 Vance Ave., Memphis, TN  38126 or e mail it to Marcelaclc@gmail.com.






JOB SUMMARY: The Administrative Assistant/Translator works under the direction of the Executive Director to coordinate the office services, including intake, volunteer recruitment and placement; reporting; and record-keeping. The Administrative Assistant analyzes office systems and may create new systems or revise procedures to increase the efficiency of the office. He/she works with the Immigration Attorney to convert spoken and written languages one to another to enable communication between the attorney and his/her clients.


  • Coordinates intake process and schedules potential clients for clinics
  • Locates and compiles information for grant reports, board reports and other financial and operations reports.
  • Coordinates law students and undergraduate volunteers
  • Assists with special events planning
  • Screens Spanish speaking clients to be sure they are within the income guidelines and to determine the type of assistance needed
  • Coordinates volunteers who speak Spanish to assist with translation
  • Promotes the Community Legal Center in the community
  • Other duties as assigned


  • Two years of college or equivalent work experience
  • Good written and verbal communication and advocacy skills in both Spanish and English
  • Proficient in Word, Access, and Power Point
  • Ability to oversee a program


Office environment; evening or variable hours to attend clinics and seminars


SALARY RANGE: Salary depending on qualifications and experience

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Temp. Exec. Asst.-Neighborhood Christian Center

The Neighborhood Christian Centers, Inc. is looking for a professional ministry minded person for our Executive Assistant position.


Temporary Executive Assistant to the President/CEO

This is a temporary position approximately starting on September 16th or 23rd and approximately ending on November 15th, 2013.

Requirements are:

  • Good computer, organization and customer service skills
  • Articulate, self-starter
  • Ability to edit document content with little to no assistance


The rate of pay for this position is $8.00 per hour.

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MLGW Job Opening

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by | July 3, 2013 · 10:58 AM

PT Admin Asst Opening @ Knowledge Quest

Knowledge Quest

Part-time Administrative Assistant Job Announcement and Description

Knowledge Quest, an urban based non-profit is seeking high-level administrative assistant.

Interested persons should submit: a cover letter, resume, salary requirements, and three professional recommendations to:  jscruggs@kqmemphis.org by April 3, 2013. No phone calls please.

Mission: To Vigorously Equip Youth to Maximize Their Potential through Intellectual and Character Development

Job Title – Administrative Assistant

Location:                Knowledge Quest Administrative Office in Memphis, TN, located at 590 Jennette Place

Status:                     Part-time Regular, Exempt/hourly Position

Reports to:              Executive Director

TERMS OF EMPLOYMENT: This is a grant-funded position and continuation is dependent upon resources.

TYPICAL WEEK:  9:00 am – 1:00 pm Monday – Friday; some Saturdays and evenings may be required.

JOB SUMMARY: Provides high-level administrative support by implementing administrative systems, procedures, and policies, and monitoring administrative projects of a multifaceted face-paced operation.  

ESSENTIAL FUNCTIONS: Duties and responsibilities include, but are not limited to:


  • Maintains workflow by aassisting with all aspects of administrative management; implementing cost reductions; and developing reporting procedures
  • Maintain procedures manuals to ensure consistent performance of routines
  • Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Compose  business correspondence
  • Support the management of the volunteer and donor database
  • Check deadlines on incoming requests, put preliminary work in play, arrange essential mail in priority action order
  • Assist with maintaining executive director’s appointments/meetings calendar and when he chairs meeting; prepare agenda in advance, arrange meeting facilities, act as recording secretary; prepare action minutes
  • Maintain reception area by greeting visitors, screening for business purposes and arrange amenities as needed
  • Data management/tighten storage/retrieval systems; designs filing systems ( hardcopy and electronic)  and ensures that these systems are up to date 
  • Arrange travel, prepare itinerary, trip file, supplies, prepare expense report tools, and complete expense reports after trip
  • Other duties as assigned

Human Resources Support

  • Responsibilities may include screening telephone calls, scheduling interviews, researching the Internet to locate potential job candidates, scanning resumes
  • Assisting  staff with hiring, orientation, training and termination of staff, interns and volunteers 

MINIMUM QUALIFICATIONS:  At least a 1-year certificate program from a vocational college with training in Microsoft Office (Word, PowerPoint, Outlook, Publisher, Access, Excel, and Visio) and ten years of profession experience are required.  An Associate of Applied Science in Office Administration with five years of relevant experience is preferred.


  • Flexibility, excellent interpersonal skills, project coordination experience, sensitivity to confidential matters and the ability to work well  with all levels of staff, business groups, and  benefactors
  • Clerical: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology
  • English Language: Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
  • Customer and Personal Service: Knowledge of principles and processes for providing customer and personal services. This includes customer  needs assessment, meeting quality standards for services, and evaluation of customer satisfaction


Knowledge Quest’s policies, programs, practices and procedures for hiring and employment adhere to all Local, State and Federal laws.


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